Fees and accounting for schools and colleges
Invoice fees every term, let parents pay by paybill, and send statements that show exactly what is owed. Payroll for teaching and support staff is in the same books.
Made for
- Private schools
- Colleges and training institutes
- Driving schools
- Daycare and kindergartens
- Tuition centres
What you'll use
- Recurring invoices for fees
- M-Pesa payments matched to students' invoices
- Customer statements for parents
- Payroll for teaching and support staff
- Budgets per term or year
The problems
What gets in the way, and how MannaBooks fixes it
Fees paid with no reference
Parents pay your paybill with the invoice number as the account, so each payment finds its student.
Statements by hand
Each family's statement is ready at any time: invoices, payments and the balance.
Payroll at month end
PAYE, SHIF, NSSF and the Housing Levy for every teacher, with payslips on their phones.
A day with MannaBooks
How the work flows
- 1
Start the term
Fee invoices go out to every family.
- 2
Receive fees
Paybill payments match to invoices as they arrive.
- 3
Follow up
See who still owes and send reminders and statements.
- 4
Pay staff
Run payroll and pay salaries.
Worked example
A private primary school
320 pupils, with term fees of KES 35,000 each. Each family is a customer.
- 1.Term fee invoices are raised for every pupil on the first day of term.
- 2.Parents pay by paybill with the invoice number; payments match themselves.
- 3.Two weeks in, 80% has been collected and the rest shows on the aged receivables report.
- 4.Reminders and statements go to the families still owing.
| Fees invoiced (320 × 35,000) | KES 11,200,000.00 |
| Collected in two weeks (80%) | KES 8,960,000.00 |
| Still owed | KES 2,240,000.00 |
Education services are generally VAT exempt; set the fee item's VAT rate accordingly.
An illustrative example with made-up figures, not a customer.
Use cases
The jobs MannaBooks does for you
Bill every month automatically
Recurring invoices for rent, fees, retainers and contracts, with reminders for late payers.
Get paid by M-Pesa
Payment prompts to customers' phones, and paybill payments that match themselves to invoices.
Run Kenyan payroll
PAYE, SHIF, NSSF and the Housing Levy worked out, with payslips on staff phones.
Control spending
Approval chains, budgets against actual, cost centres and a fixed asset register.
Questions
Can I import all the families at once?
Yes. Import customers from a CSV file in Import and export; MannaBooks checks every row before anything is added.
More questions? Read the FAQ or talk to us.
Other industries
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