Health

Accounting and stock for clinics and pharmacies

Take patients' payments at the counter, invoice insurers and companies every month, and keep drugs and supplies in stock. Branches, payroll and approvals are there as the practice grows.

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Made for

Clinics and medical centres
Dental and eye clinics
Laboratories
Pharmacies
Veterinary practices

What you'll use

Cash sales and invoices to insurers and companies
Stock of drugs and supplies
Staff payroll and leave
Branches
Approvals for purchases

The problems

What gets in the way, and how MannaBooks fixes it

Insurers who pay months later

Invoice each insurer and see what each owes and for how long.

Drugs that expire or go missing

Stock comes in on goods received and goes out on every sale; stock takes show the difference.

Several branches

Each branch has its own sales and stock, and you see them together.

A day with MannaBooks

How the work flows

1
See patients
Consultations and drugs go on a cash sale, paid by cash or M-Pesa.
2
Bill insurers
Visits covered by insurance go on the insurer's invoice.
3
Restock
Order from suppliers and receive deliveries into stock.
4
Pay staff
Payroll with PAYE, SHIF, NSSF and the Housing Levy, and leave balances.

Worked example

A medical centre

In a month the centre sees 42 patients covered by one insurer, billed at KES 186,500 in total, and sells KES 95,000 of medicines over the counter.

1.Over-the-counter sales are cash sales, paid by cash or M-Pesa, and take the medicines out of stock.
2.At the end of the month one invoice to the insurer lists the covered visits.
3.The insurer's balance shows on the aged receivables report until they pay.
4.When the payment arrives it is matched to the invoice.