Accounting for distributors and wholesalers in Kenya
Sell on credit at the right price for each customer, move stock between warehouses, and collect what you are owed. MannaBooks keeps orders, stock, invoices and statements in one place.
Made for
- Distributors and stockists
- FMCG wholesalers
- Building materials suppliers
- Importers
- Spare parts dealers
What you'll use
- Price lists for wholesale and contract customers
- LPOs, goods received and supplier bills
- Several warehouses and transfers
- Delivery notes
- Customer statements and reminders
- Business inbox for customers on MannaBooks
The problems
What gets in the way, and how MannaBooks fixes it
The wrong price on the invoice
Put wholesale, retail and contract customers on their own price lists. The invoice picks the customer's price for you.
Money stuck with customers
See who owes you and for how long. Send statements and reminders, and let customers pay by paybill with the invoice number.
Stock in more than one place
Keep stock per warehouse, transfer between them, and count each one. Delivery notes record what left and who received it.
A day with MannaBooks
How the work flows
- 1
Take the order
Raise a quotation or go straight to an invoice; the customer's price list sets the prices.
- 2
Deliver
Print a delivery note from the invoice; stock leaves the warehouse it was sent from.
- 3
Buy
Raise LPOs to suppliers, receive the goods and enter the supplier's bill.
- 4
Collect
Payments by paybill match themselves to invoices; send reminders for anything overdue.
Worked example
A cooking oil distributor
A minimart orders 20 cartons of cooking oil (12 × 1 litre) on 30 days' credit, at the wholesale price of KES 3,000 a carton before VAT. The distributor's average cost is KES 2,640 a carton.
- 1.The invoice takes the wholesale price from the minimart's price list.
- 2.240 bottles leave the main warehouse; the delivery note goes with the driver.
- 3.The minimart owes KES 69,600, due in 30 days, and shows on the aged receivables report.
- 4.Three weeks later they pay by paybill with the invoice number as the account; the payment matches itself and the invoice is marked paid.
| Sales before VAT (20 × 3,000) | KES 60,000.00 |
| VAT at 16% | KES 9,600.00 |
| Invoice total | KES 69,600.00 |
| Cost of sales (20 × 2,640) | KES 52,800.00 |
| Gross profit | KES 7,200.00 |
An illustrative example with made-up figures, not a customer.
Use cases
The jobs MannaBooks does for you
Keep stock you can trust
Stock in every warehouse at average cost, with transfers, stock takes and low-stock warnings.
Sell without keeping stock
Quote first, buy from your supplier once the client says yes, then invoice, and see what each order made.
Get paid by M-Pesa
Payment prompts to customers' phones, and paybill payments that match themselves to invoices.
Bill every month automatically
Recurring invoices for rent, fees, retainers and contracts, with reminders for late payers.
Stay right with KRA
VAT on every document, withholding tax on payments, and the VAT summary for your return.
Control spending
Approval chains, budgets against actual, cost centres and a fixed asset register.
Questions
Can customers on MannaBooks receive my invoices directly?
Yes. Send an invoice to their Business inbox and they can accept it as a supplier bill in their own books, with no retyping.
Can I see stock in each warehouse?
Yes. Stock levels, movements and stock takes are kept per warehouse, and transfers move stock between them.
More questions? Read the FAQ or talk to us.
Other industries
Try MannaBooks with your business
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