Accounting for transporters and logistics firms
Make every vehicle a cost centre and see what each truck earns after fuel, repairs, the driver and depreciation. Bill contract customers every month without retyping.
Made for
- Transporters and fleet owners
- Courier and delivery firms
- Clearing and forwarding agents
- Tour and travel companies
- Car hire
What you'll use
- Cost centres per vehicle
- Fuel, repairs and expenses with their VAT
- Vehicle register and depreciation
- Invoices in shillings or dollars
- Recurring contract billing
The problems
What gets in the way, and how MannaBooks fixes it
Trucks that lose money quietly
Tag trips, fuel and repairs to each vehicle and compare them every month.
Fuel receipts everywhere
Record expenses as they happen, with their VAT to claim.
Depreciation done once a year
The vehicle register depreciates each vehicle monthly.
A day with MannaBooks
How the work flows
- 1
Invoice trips
Each trip or contract goes on an invoice tagged to the vehicle.
- 2
Record costs
Fuel, tyres and repairs as expenses, tagged to the vehicle.
- 3
Pay drivers
Payroll with statutory deductions.
- 4
Review
The cost centre report shows profit per vehicle.
Worked example
A transporter with four trucks
One truck's month: six trips billed at KES 420,000 before VAT, fuel of KES 168,000, repairs of KES 36,000, the driver's pay of KES 45,000, and depreciation of KES 62,500.
- 1.Trip invoices, fuel, repairs and the driver's pay are tagged to the truck's cost centre.
- 2.Depreciation is posted to the truck by the fixed asset register.
- 3.The cost centre report shows the truck's profit next to the other three.
| Income before VAT | KES 420,000.00 |
| Fuel | KES 168,000.00 |
| Repairs | KES 36,000.00 |
| Driver | KES 45,000.00 |
| Depreciation | KES 62,500.00 |
| Truck's profit | KES 108,500.00 |
An illustrative example with made-up figures, not a customer.
Use cases
The jobs MannaBooks does for you
Bill every month automatically
Recurring invoices for rent, fees, retainers and contracts, with reminders for late payers.
Sell without keeping stock
Quote first, buy from your supplier once the client says yes, then invoice, and see what each order made.
Control spending
Approval chains, budgets against actual, cost centres and a fixed asset register.
Run Kenyan payroll
PAYE, SHIF, NSSF and the Housing Levy worked out, with payslips on staff phones.
Stay right with KRA
VAT on every document, withholding tax on payments, and the VAT summary for your return.
Questions
Can I bill a customer in dollars?
Yes. Switch on the currencies you trade in and record their rates; documents are converted for your books at the rate on their date.
More questions? Read the FAQ or talk to us.
Other industries
Try MannaBooks with your business
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