Fund accounting for NGOs, churches and associations
Track each programme or donor as a cost centre, set budgets and compare them with what was spent, and require approval before money leaves. Payroll and the asset register are in the same books.
Made for
- NGOs and foundations
- Churches and ministries
- Community and welfare groups
- Professional associations
What you'll use
- Cost centres per programme or donor
- Budgets and budget against actual
- Approval chains for spending
- Payroll and leave
- Fixed assets register
The problems
What gets in the way, and how MannaBooks fixes it
Donor reports by spreadsheet
Tag every expense to its programme and print budget against actual at any time.
Spending without sign-off
Orders and vouchers go up the approval chain before they count.
Assets bought with grants
Keep a register of vehicles, computers and equipment with their depreciation.
A day with MannaBooks
How the work flows
- 1
Request
Staff raise a purchase order or payment voucher for their programme.
- 2
Approve
It goes to the programme manager, then finance.
- 3
Pay and record
Once approved it is paid and tagged to the programme.
- 4
Report
Budget against actual for each programme or donor.
Worked example
An NGO
A donor grant funds a programme with a training budget of KES 1,200,000 for the year. Spending over KES 50,000 needs two approvals.
- 1.The budget is set for the programme's training line.
- 2.A KES 120,000 venue booking goes to the programme manager and then finance before it is paid.
- 3.By September, KES 860,000 has been spent on training.
- 4.The budget report shows 72% used, with KES 340,000 left.
| Training budget | KES 1,200,000.00 |
| Spent to date | KES 860,000.00 |
| Used | 72% |
| Left | KES 340,000.00 |
Registered NGOs and churches get 25% off.
An illustrative example with made-up figures, not a customer.
Use cases
The jobs MannaBooks does for you
Control spending
Approval chains, budgets against actual, cost centres and a fixed asset register.
Run Kenyan payroll
PAYE, SHIF, NSSF and the Housing Levy worked out, with payslips on staff phones.
Stay right with KRA
VAT on every document, withholding tax on payments, and the VAT summary for your return.
Questions
How do I get the NGO discount?
Tell us through the contact page or Help and feedback, with your registration details, and we'll apply it to your business.
More questions? Read the FAQ or talk to us.
Other industries
Try MannaBooks with your business
30 days of every feature, free. No card needed.